Your Feedback Partner

Training your feedback partner to evaluate you is a good idea.

20191212_131721Do you have a feedback partner? We hear it repeatedly; we learn through feedback. Still, it is one of the most problematic aspects of bringing a speech to the platform. What do you do with all that feedback you receive? How do you separate feedback from opinions. We all know, not all feedback is useful; however, all comments are worth careful examination.  Constructive criticism is helpful; they make you take a more in-depth look into what your audience may be hearing, thinking, and feeling. To help you develop those analytics, a feedback partner can be a tremendous asset to your development as a speaker.

Training your feedback partner to evaluate you is a good idea. You know what you are trying to achieve as a speaker. Find someone with whom you share similar goals and would tell you precisely what you need to hear and not what you want to hear. Sure, it can be disheartening to hear the speech you worked on for months or years still requires a tremendous amount of work. I know the feeling very well. However, my feedback partner has always been the one I would turn to before being judgmental about any feedback I receive.

Take turns giving and receiving feedback from your partner. Become familiar with each other’s strengths and weaknesses. Discuss all weaknesses and be specific about what each other is trying to achieve. A well-prepared speech is just the beginning of the delivery process. Discuss the many aspects of your delivery to determine where you need the most help. Address one of your concerns in each evaluation. One evaluation can be about your breathing, transitions, or vocal variety. Be clear about what you want your partner to focus on. A feedback partner, who is familiar with your speaking style, is the best person to provide you with their observations.

It is also essential to look for repeated comments in your evaluations. Discuss those comments with your partner. When you are receiving the same observation from different evaluators, at different times, that is most likely an alert to a habit worth avoiding. It is common to resort to what comes naturally when we are under pressure. Even when we know that habit is substandard, but feels good, we will more often than not, resort to it when it is in our comfort zone. Breaking those bad habits do not come easy. Find that special someone with whom you are comfortable, and over time, you will achieve the success you are seeking to become someone’s, super feedback partner.

Chairmanship

Excellent Chairmanship is ensuring all contributors are heard. 

20200319_122011_001We all participate in hundreds of meetings each year. We will belong to many different organizations and will participate in various types of meetings. If you are to give your best when you attend these meetings, if you are to be respected and your opinions heard, you need to practice the basic principles of Chairmanship. How is your Chairmanship?

Members of organizations are busy people. The amount of time they devote to the organizations to belong to is limited. They expect the meeting they attend to run efficiently with no time wasted. When you are the Chairman, it is your responsibility to ensure that your objectives are achieved. The productive meeting starts and ends on time. The following are some best practices to follow when you are the Chairman.

A written agenda is a must. The agenda should also be distributed to all the attendees before the start of the meeting. Making the agenda available allows everyone to focus on the topic to be discussed. It also allows everyone to prepare and time his or her presentations. Your agenda plays a significant role in making sure your meeting ends on time. If you don’t have an agenda, what you may end up having might just be a free for all party. An agenda will keep everyone on the straight and narrow.

Respect the time and efforts of those who show up on time. Why wait for those who are not present. The scheduled time on the program is when the meeting should begin. If you don’t have a quorum, the Chairman can call the meeting to order and call for a recess of five to ten minutes, at which time, adjustments should be made to the agenda to make sure the session ends on time. The members who show up on time should not be punished for their due diligence.

Make sure the program proceeds at a pace that is acceptable to all attendees. Rushing through topics to complete the agenda is unacceptable. This is where your Chairmanship will be tested.  When a discussion wanders off subject or is taking more time than expected, this is when a chairman must exercise Chairmanship. Keeping participants engaged but not allow anyone to dominate the meeting.  A good chairman also recognizes those who seem reluctant to speak up.  Excellent Chairmanship is ensuring all contributors are heard. 

Ending your meeting on a positive note is very important. Sending everyone off at the end of a meeting feeling drained and asking did we accomplished is unacceptable for any organization. If a significant issue cannot be resolved, the problem can be assigned to a committee or place on the parking lot for more discussion at a later time, at that meeting or another. A good Chairman ends their session with a summary. They also make sure everyone understands the decisions made and actions to be taken. Follow these steps, and you will be respected by all your attendees for your wonderful Chairmanship.

Polishing Your Speech

Removing some of the glitter allow the speaker to shine.

20200216_112006Polishing your speech is a critical process all speakers should perform before you take their speech to the platform. You have answered all the essential questions – You have written and rewritten your speech – You have practiced, edited, and reedited your presentation. Now your decisive moment has arrived. You must now polish your speech for presentation. What is going to be your strategy? Are you going to stay polished all the way, or are you going to leave a little rust for the finished product to appear original, genuine, and authentic? That is a question you must now answer.

One approach is to look for power statements in your speech. Power statements similar to your foundational statement speech can have a lingering effect on your audience. They should be one of your prime targets. Practice the phrases and stressing the keywords in those statements.  Tell your story to make a point. Those words will bring your statements to life. Make sure that statement is relevant to your message. Ask yourself how I can spotlight that statement as I practice my delivery. I have known speakers to use the familiar green, yellow, and red highlighters to highlight and serve as reminders as they practice their polishing. Try it – it works.

The part of your speech that has universal appeal should also be your focus. Polish but also keep in mind that old saying, all that glitters is not gold. As you approach critical portions of your presentation, ask yourself which of the three H’s apply. The three H’s are Head, Heart, and Heavy lifting. What am I appealing to – the Head, Heart, or do I now want my audience to do my Heavy Lifting. When you can engage your audience by polishing your point just enough to touch their three H’s – you would have achieved your goal. You have made a connection.

Removing some of the glitter allow the speaker to shine. As you complete your polishing, it is wise to make sure you did not sacrifice that which is most important to your audience – clarity. When your polishing can help your clarity your point, it is most effective. At times, all it takes is replacing a verb or an adjective in a sentence. Some toastmasters use speech brighteners, which I have mentioned in previous postings. Brighteners can make your point stick. For example – He was the kind of person who has had a lifelong romance. At an early age, he fell in love with himself. Also, they can also reinforce a point – He is the boss who was seeking a secretary in her thirties with forty years’ experience.

Polishing can be fun. I learned years ago that when you are polishing and don’t wear gloves – your hand can get dirty – so be careful. Once the exercise is over, remove your gloves and, with clean hands, give that presentation. It is now a presentation you wrote – rewrote, edited, re-edited, polished, and is now ready, like a well-prepared dish, to be served to your audience on the platform.

Your three Ps of Public Speaking

Your purpose and point should go hand in hand

20200219_090643
The Bernal Hill

What are your three Ps of Public Speaking?  For some of us, it is Preparation, Practice & Presentation for others – Pitch, Pace & Pauses. Then there it is Practice. Practice. Practice. While all your Ps are import parts of the process of bringing a speech to the platform, when you focus on your Preparation, all your other P’s fall into place.

A question we all should ask ourselves as we begin our preparation is what my purpose for speaking is – Is it to inform, persuade, inspire, or entertain? If you do not have a purpose, then what is the point of speaking?  Once you are clear about your purpose, the points will often follow. Your audience will be more inclined to accept you and the points you make when they are interested in your purpose.  Your purpose and point should go hand in hand. Next, you should decide on the strategies you would use to make your purpose resonate with that audience. You can use humor, statistics, or an opening that is thought-provoking to arouse curiosity about what will follow.

Presenters should make sure they are appropriately dressed for the type of information they plan to present. First impressions count. When you step unto the platform, before you utter your first words, your attire will determine the chatter in the minds of your audience. Your credibility is on the line when it comes to how you look. Your clothes speak as loudly as what you do or say when you are on the platform. If your audience respects you, they are more likely to consider your ideas and suggestions. How you present yourself will significantly influence the results when your objective is to inform, persuade, inspire, or just attempting to be funny.

How you practice can make all the difference. Formal or casual Practice can take place anytime, anywhere. There are times you will need an audience and times when you will not. You can practice the flow of your speech, rhythm, or timing, even when you are driving. Today, we have the option also to practice online. That gives us the added dimension of seeing ourselves as we practice, which can help us correct the bad habits we develop. We should always remember what your Practice becomes permanent. Review your presentation as if you are a member of your audience. Evaluate what you saw heard and felt based on the purpose of your presentation. If you get your point, you have found your three Ps of public speaking

The Preacher and the Farmer

Our bounty is the spoken word

20200326_105949There is an old story often told about a Farmer and a Preacher both standing side by side, admiring the bounty the Farmer’s farm had produced. The preacher said to the Farmer, “Wow – what a beautiful farm you and the Lord have here.” The Farmer smiled and replied – “yes, for sure, my skills helped, but you should have seen it when the Lord had it all to himself.”

There are many lessons one can glean from that story. However, my take was the Farmer, in his wisdom, was referring to the preachers who often comment on the results. Many have no idea of the humble beginning, which leads to that end. I do believe the Farmer was also making the point that the skills you develop are your blessings, but its hard work that produces your bounty.

Many years ago, I was asked by my first coach, if you had the choice to be mentored by an MBA or a Farmer, who would you choose. Completely forgetting that old story, I selected the MBA. My coach favored the Farmer. But over the years, my coach made me realize how much Farmers and Public Speakers have in common. Time made me realize why my coach chose the Farmer and not the MBA. He also felt that some of the latter are fake and full of it, fertilizer if you wish to be kind.

If you were to take some time to examine the work ethic Public Speakers and Farmers must possess, you too will recognize the similarities and their differences. Both the Farmer and Public Speaker are well aware of the importance of being prepared. They both are mindful of how critical it is to practice best practices. Also, they both are aware that the bounty they produce is not for themselves, but their audiences and customers.

Farmers and speakers know, to succeed, you must supply the market with what it needs. They both know you must bring your best products to the market. They know the importance of rotation. Long before they plant that first seed, they know their soil has to be well prepared. They also know better than anyone; that it is not if, but when things go wrong, you must have a solid backup plan in place. Public speakers require a different set of skills; however, their objectives are all the same – Excellence! Excellence that demands that you always do your best and not that you always be the best.

A common mistake some speakers make is, believing they must always give a new speech each time they face an audience. That is like asking the Farmer to bring a new product each time they go to market.  Time has shown me that the repeated performances of a task will more often than not result in improvement over past efforts. I highly recommend the good, better, best approach, which I regularly use. Good better best, never let your good speeches rest, until they become your better, and your better speeches your best.

The gift of speech is one of the remarkable skills we possess. It is a gift we must not take for granted. Our bounty is the spoken word. Language in all its beauty is our gift to all humankind. As a Public Speakers, I believe when you dedicate your life to be of service to others, just as the Farmer does daily, you too will one day be able to say to the preachers admiring your bounty, yes it took some skills – but you should have heard me when I did my very first icebreaker.

Speaking From Squares

Great speeches are not read; they are delivered.

 

IMG_6299Speaking from Squares can be fun. I often use squares to turn topics into speeches using squares. I begin with a blank sheet of paper. Fold it lengthways first, then once over to end up with four squares. If the plan is to deliver a longer speech, fold the square sheet one more time to end up with eight rectangles; however, for the purpose of this exercise, let’s call them square.

Now, unfold the entire sheet of paper. For a short address, you now have four squares. For longer speeches, you have eight squares to work with. You also have a crease like a spine running down the center of the page. On that crease, write your foundational statement to keep you grounded. At the top of each of the squares, add the speech title. Later you will add a subtitle to each title of the speech in each square. You are now ready to begin filling in your squares.

Add the subtitle, “introduction,” to square one. For your introduction, you may choose to include a salutation to recognize your presenter and audience or, you may prefer to go straight into the presentation. I like adding a greeting. It adds a professional touch to your opening. Always remember you are at that lectern or podium because of the audience. Without an audience, you might as well deliver your speech to the trees in the forest. Set the stage for your presentation in that first square. Make your initial contact with your audience count. State your message clearly. Your message should also resonate with your foundational statement, speech title, and subtitle. Your purpose for facing that audience should be clear visually and verbally.

Next, go to square four. Add a label to that square with the subtitle, “summary.” Recall two or three of the talking points you made in square one. Later you will also add any power statements you delivered from your stories in squares two and three. Always remember, your message is the purpose of you giving that speech. Every talking point you include in your squares should point back to your foundational statement, title, and subtitle. Your labeling will pay huge dividends when you are ready to deliver your presentation. You will find it is much easier to focus on the title, subtitle, and foundational statement as they relate to the square you are delivering, before moving on to the next and the next.

In squares two and three, add your subtitles just as you did for squares one and four. Again, your talking points should relate to your title, subtitle, and foundational statement. Try keeping your subtitles to one word wherever possible. In squares two and three, you will make a point to tell a story or tell a story to make your point. When you are presenting a speech that is under ten minutes, four squares work well. Once you have mastered the four squares model, it is quite easy to move on to eight squares and above for longer presentations or even a TED talk.

When you are using an eight square model, you can use one or even two squares for introduction, two for the summary, and four or six subtitle squares for the body of your presentation.  You can make your model however you like. Once you have finalized your model, you are now ready to have fun connecting your talking points to your title, subtitles, and foundational statement. Draw lines to connect the subtitles to the foundational statement. I call it connecting the dots. Soon you will notice you have a storyboard, mindmap, or worksheet for your speech.  You are now ready to write.

The sole purpose of this exercise is to prepare your speech for delivery. I am often reminded of these words from one of my mentors,” great speeches are not read; they are delivered.” Write for the ear and not for the eyes. The writing and editing of your speech using your storyboard, mindmap, or worksheet should keep you focused on your message. With your first draft, you can now begin practicing, editing, and re-editing as you continue testing. Soon you too will be having fun delivering that topic, that speech and many of your speeches in the future, speaking from squares.

Dare To Be Different

When you follow the herd, you will never be heard.

20190726_172024Do you dare to be different, or do you follow the herd? May speakers often ask how do you stand out from the crowd. Over the years of competing, I came to realize that you will gain a great deal of experience by taking risks or doing the unexpected when you are on the platform. You must dare to be different when you are on the platform. When you follow the herd, you will never be heard.

I adopted those words of wisdom I got from one of my mentors as my mission statement when I first entered the competitive public speaking arena many years ago. I also began to observe that evaluators, judges, and audiences took note and rewarded those speakers who dared to take the road less traveled and stood out from the crowd. They always reward the few who are not afraid to be different.  I know of cases where speakers have gone against the advice of feedback and have been greatly rewarded.

Good coaching and feedback are essential. However, I came to realize that your success as a speaker starts with good writing. Editing, re-editing, and a willingness to follow your inner feelings takes courage.  In my early years of competing, I, too, believed that by hiring a great coach, you would find that magical formula to turn your club and district speeches into masterpieces. Over time, I came to understand hiring a coach was the next step after you have written something worth editing. In the words of a past world champion David Brooks, you cannot edit what you have not written; he affirms that “great speeches are not written, they are rewritten.” And it is in the editing and re-editing, you will find that final version that will make you a champion speaker.

Editing and reediting is a process that can and will be challenging for all speakers. Speakers should resist making changes based on the feedback received after each delivery of a speech. Speakers should develop a process by which they validate the slew of comments and suggestions they will receive after even what they thought was an excellent delivery. I often use the rule of threes. If you hear the same thing, three times from three different individuals, it is time to take steps to resolve that issue with help from a coach or someone you trust.

If you are committed to being different, some of the feedback you receive from your peers will require second opinions, third and sometimes even a fourth opinion. When you dare to be different, you are the one who should make the final decision about what you are taking to the platform. If you are willing to take a risk to try what you believe has never been done or said before on the platform, go for it. If it works, you will be greatly rewarded, and if it didn’t, you would have learned a valuable lesson. Dare to be different, and you will always be heard, when you choose not to follow the herd.